Skip to main content

Student Enrollment Information

Undergraduate Student Enrollment

Student Types

UCSD Students

UCSD Students enroll using the online registration system called WebReg. Students are able to plan courses, add courses, and waitlist courses using this system up until the end of the 2nd week of the quarter. If an instructor plans to have homework or other assignments due during the first two weeks of the course, they may want to make provisions in their syllabus for students who add after an assignment is due.

 

WebReg enforces prerequisites as listed in the General Catalog course descriptions. Any student who does not have the prerequisite for a course cannot enroll using WebReg unless they are given authorization by the instructor to waive the prerequisite.

 

If a course is full, students may add themselves to the waitlist. If another student drops from the course, the waitlist automatically enrolls the next student.

 

Students may enroll using an in-progress course. For example, students who are enrolled in Math 20A during Fall Quarter may enroll in Math 20B for Winter Quarter before their final grade has posted. The Registrar's Office runs a prerequisite check at the beginning of each quarter to ensure that students who do not pass their prerequisite course are dropped from the next course. Exceptions to this are students whose grades are pending due to a grade of Incomplete or pending a review board for charges of Academic Dishonesty.

Concurrent Enrollment Students (UCSD Extension)

Concurrent Enrollment Students are not matriculated UCSD students; they have not gone through the UCSD Admissions process. Instead, they are looking to enroll in UCSD courses through UCSD Extension.

 

These students enroll using a UCSD Extension Concurrent Enrollment add form. They do not enroll online. Students can only enroll in a course if the instructor and the department approve on the add form.

 

Prerequisites are not enforced for these students by UCSD Extension. Instead, it is up to the instructor to determine if the student is adequately prepared for the course. If an instructor signs the student's add form, they are endorsing the student's preparation for their course.

 

Concurrent Enrollment Students are also exempt from the waitlist system in WebReg, since they do not enroll using WebReg. If an instructor signs a student's add form, they are allowing them into the course whether it is full or not. If your course is full and you do not want to over-enroll, you should hold off on signing an Extension add form until a seat becomes available.

Cross-Enrollment Students (CSU and CCC Students)

Students enrolled in California State Universities and California Community Colleges are eligible to take courses at UCSD through the Cross-Enrollment Program.

 

These students enroll using a Cross-Enrollment application form. They do not enroll online. Students can only enroll if the instructor, the department, and the UCSD Registrar's Office approve the application form.

 

Prerequisites are not enforced for these students by the UCSD Registrar's Office. Instead, it is up to the instructor to determine if the student is adequately prepared for the course. If an instructor signs the student's application form, they are endorsing the student's preparation for their course.

 

Approved Cross-Enrollment Students are enrolled in the course by the UCSD Registrar's Office only if space is available in the course. These students, unlike Concurrent Enrollment Students, do not jump the waitlist.

EAP Reciprocal Exchange Students

EAP Reciprocal Exchange Students are international students who are visiting UCSD for one to three quarters as part of a Study Abroad Program through their home university.

 

These students enroll using WebReg. Their prerequisites are evaluated by the UCSD Math Advising Staff and their prerequisites are cleared as necessary within the WebReg system.

 

If a course is full, EAP Reciprocal Exchange Students may add themselves to the waitlist.

Enrollment Exceptions

Waiving the prerequisite/s

Undergraduate students may contact the instructor of the course asking to waive a prerequisite. The department's policy is to give the instructor the ability to waive any prerequisite for their course should they so choose. We recommend that this option be used sparingly and only for students with exceptional circumstances.

 

If an instructor consents to waive the prerequisite for any student, they can notify the Front Desk staff so we can add an enrollment clearance for the student.

 

Students can also use the Enrollment Authorization System (EASy) to request to waive a prerequisite for any course. Those requests are routed to the instructor for approval or disapproval.

Over-enrolling a lecture hall

The university's policy is that departments may over-enroll a lecture hall 10% over the room capacity if they wish to. The department's policy is that we will not over-enroll a lecture without the direct request of the instructor.</p

 

Students may approach an instructor with a request to override the waitlist and enroll directly in a course. Ultimately the decision is up to the instructor.

 

If any instructor wants to maintain a firm 'no' for over-enrollment, they can notify the front desk and we will let any inquiring students know.

 

Students can also use the Enrollment Authorizations System (EASy) to request to override the waitlist and enroll in a full course. Those requests are routed to the instructor for approval or disapproval.

Late-adds

The regular add period for undergraduate students ends after the 2nd week of the quarter. Students may still add during Weeks 3-10 with the consent of the instructor. The department defers entirely to the instructor on whether they will allow late-adds or not.

 

This approval can be granted by the instructor either by emailing the Front Desk staff their consent or by giving approval through the Enrollment Authorization System (EASy).

Undergraduates students in graduate level courses

Undergraduate students may enroll in graduate level courses with the consent of the instructor. We recommend that this consent only be given to exceptional undergraduate students who have shown mastery of their undergraduate coursework.

 

Undergraduate students requesting to enroll in graduate level courses must use the Enrollment Authorization System (EASy). Add-cards are no longer available for this request.

Enrollment Authorization System (EASy)

Using EASy

The UCSD Registrar’s Office has implemented online enrollment features in the Enrollment Authorization System (EASy) for students to use instead of Add/Change/Drop cards.

 

Some common reasons for students to use EASy are:

  1. Requesting to waive a course prerequisite.
  2. Undergraduate requesting to add a graduate course.
  3. Requesting to late-add a course.
  4. Requesting to add into a full course.*
  5. Graduate grade option change for a course.
  6. Graduate unit change for a course.

*We still prefer to hear from instructors directly about adding students from the waitlist and over-enrolling their courses, but it is possible for a student to make the request through EASy.

 

Students' requests are routed to the instructor via email request, who can then log into the system and either approve or deny. The request is then sent back to our office for WebReg processing.

 

If there are any blanket approvals or disapprovals an instructor would like to implement for any particular course, they can notify the Front Desk staff and those requests will no longer be routed to the instructor for review.

 

Here is the link to EASy: http://easy.ucsd.edu/

 

Faculty will sign-in using the "Business Systems" log-in page. The page will often default to the "Student SSO" page which will not recognize faculty credentials; a drop-down field will allow the user to select the Business Systems log-in.

Special Studies Enrollment

Math 197 and Math 199 enrollment

Undergraduate students may request to enroll in a Special Studies course under the supervision of a faculty advisor.

 

Undergraduate students are encouraged to initiate contact with faculty in their interested area of research to see if they would be willing to act as an advisor for their reading or research project. These students will have an "Application for Enrollment in Special Studies" form that will need to be filled out and signed by their faculty advisor.

 

Math 197 is intended for students who have received a paid or unpaid internship offer off-campus that is related to Mathematics and would like to earn academic credit for their internship. Students are required to do additional work to earn these units, as assigned by their faculty advisor.

 

Math 199 is intended for students who are looking to do an undergraduate reading or research project with a faculty member in a particular area of study and would like to earn academic credit for this work.

 

International students may be enrolling in a Math 197 or a Math 199 as part of their Curricular Practical Training (CPT) program. This is a type of employment authorization for F-1 students.

 

A third Special Studies course offered by the department, Math 199H, is reserved for students who are in the Math Honors Program. These students will use their research from Math 199H to write an undergraduate thesis. Information about the Honors Program can be found here: http://www.math.ucsd.edu/undergraduate/honors-program/honors-program-information/index.html


Graduate Student Enrollment

Student Types

UCSD Students

1st and 2nd year UCSD graduate students enroll using the online registration system called WebReg after receiving a course plan approval from their faculty advisor. 3rd year students and beyond can enroll freely during the registration period using WebReg. Students are able to plan courses, add courses, and waitlist courses using this system.

 

WebReg enforces prerequisites as listed in the General Catalog course descriptions. Any student who does not have the prerequisite for a course cannot enroll using WebReg unless they are given authorization by the instructor to waive the prerequisite.

 

If a course is full, students may add themselves to the waitlist. If another student drops from the course, the waitlist automatically enrolls the next student.

 

Students may enroll using an in-progress course. For example, students who are enrolled in Math 220A during Fall Quarter may enroll in Math 220B for Winter Quarter before their final grade has posted. The Registrar's Office runs a prerequisite check at the beginning of each quarter to ensure that students who do not pass their prerequisite course are dropped from the next course. Exceptions to this are students whose grades are pending due to a grade of Incomplete or pending a review board for charges of Academic Dishonesty.

Concurrent Enrollment Students (UCSD Extension)

Concurrent Enrollment Students are not matriculated UCSD students; they have not gone through the UCSD Admissions process. Instead, they are looking to enroll in UCSD courses through UCSD Extension.

 

These students enroll using a UCSD Extension Concurrent Enrollment add form. They do not enroll online. Students can only enroll in a course if the instructor and the department approve on the add form.

 

Prerequisites are not enforced for these students by UCSD Extension. Instead, it is up to the instructor to determine if the student is adequately prepared for the course. If an instructor signs the student's add form, they are endorsing the student's preparation for their course.

 

Concurrent Enrollment Students are also exempt from the waitlist system in WebReg, since they do not enroll using WebReg. If an instructor signs a student's add form, they are allowing them into the course whether it is full or not. If your course is full and you do not want to over-enroll, you should hold off on signing an Extension add form until a seat becomes available.

EAP Reciprocal Exchange Students

EAP Reciprocal Exchange Students are international students who are visiting UCSD for one to three quarters as part of a Study Abroad Program through their home university.

 

These students may request to enroll in a graduate level course with the permission of the instructor. We recommend that this consent only be given to exceptional undergraduate students who have shown mastery of their undergraduate coursework.

 

EAP Reciprocal Exchange students requesting to enroll in graduate level courses must use the Enrollment Authorization System (EASy).

Enrollment Exceptions

Graduate Student Enrollment Exceptions

Graduate students may request the following enrollment exceptions:

  1. Waiving a prerequisite.
  2. Enrolling in a full course by overriding the waitlist.
  3. Late-add after the 2nd week deadline.

These requests are made to the instructor of the course. If the instructor consents, approval should be forwarded to the Front Desk staff to process the enrollment clearance either through email or through the Enrollment Authorization System (EASy).

Graduate Student Late Action Requests

Late-Adds

Graduate students may late-add a course between Weeks 3-10 with the approval from the instructor. Graduate students can request a late-add either through email or through the Enrollment Authorization System (EASy).

Late-Drops

Graduate students may request a late-drop during Weeks 3-9. These requests require the approval from the student's major program advisor and Graduate Division. Instructor approval is not required. Graduate students can request a late-drop through the Enrollment Authorization System (EASy).

Change in units

Graduate students may request a change in the number of units (for courses with variable units) during Weeks 3-10. These requests require the approval of the instructor, the department, and Graduate Division. Graduate students can request can request a change in units through the Enrollment Authorization System (EASy).

Change in grading option

Graduate students may request a change in the number of units (for courses with variable units) during Weeks 3-10. These requests require the approval of the instructor, the department, and Graduate Division. Graduate students can request can request a change in units through the Enrollment Authorization System (EASy).