Department Administration

Faculty Leaves of Absence

Faculty Leaves of Absence

Faculty on academic-year appointments are expected to be in residence from the beginning of the Fall term through the end of the Spring term. Academic year appointees do not accrue vacation but may take vacations during the summer months.


Important Notice to All

During a period of unpaid leave, the faculty member is responsible for direct benefit payments. Benefits will be canceled if no payment is received. Please consult with

You must register for accident coverage for each University business trip you take beyond 100 miles of campus or residence (coverage is automatic when the trip is less than 100 miles). If you book travel with Concur, registration is automatically included.

For more information, please visit:

Families change and grow due to marriage, birth, adoption and other events. If you have a newly eligible family member, you will have another PIE to enroll yourself and your eligible family member(s). You must complete enrollment within 31 days from the date your family member is first eligible.

Absences up to 10 service days during the academic year

You must obtain absence approval from the Department Chair if you are going to miss a class or will be absent for even one day during the academic year.

University insurance will only cover employees on a pre-approved leave.

Leaves over 10 service days during the academic year

A formal request is required for any leave of over 10 service days during the academic year.

The request must be approved prior to your leave.

The Department requests that faculty complete the Google Form below at least four weeks prior to the effective date of your leave.

Leave Request Form:

Leaves during Final Exam Week

  • Faculty and visiting faculty are expected to be present and available during final exam week.
  • If absence cannot be avoided, the department chair may designate another faculty member to administer the exam.
  • The original instructor is responsible for assignment of final grades.
  • Department Chair must approve of faculty absence during finals week and only in cases where arrangements to administer the final examination have been worked out in advance.

Sabbatical Leaves

A sabbatical leave is a privilege accorded to qualified faculty to enable them to engage in intensive programs of research and/or study, thus to become more effective teachers and scholars and to enhance their service to the University.

Sabbatical Credit Accrual

Sabbatical credits are accrued at the rate of one credit for each full quarter of service at 50% time or more. Academic-year appointees can earn up to three credits in one year. Credits are not accrued during sabbatical leave, leave without pay and leave with pay for more than one quarter.

Effective Fall 2014, there is no longer an accrual maximum. Additionally, deans will have authority to approve the borrowing of up to one year's sabbatical credit if the faculty member is in good standing and for a compelling reason.

To find out your sabbatical credit balance, please review your UCPath Self-Service Portal record or contact

Sabbatical Leave Credit Usage

The amount of credits necessary for different types and lengths of sabbatical leave are noted in the chart below.

Type of Leave 1 Quarter 2 Quarters 3 Quarters
Sabbatical at full salary 9 18 27
Sabbatical in Residence 6 12 18
Sabbatical at 67% salary 6 12 18
Sabbatical at 50% salary 5 9 14
Sabbatical at 33% salary 3 6 9

Sabbatical Leave Request

Sabbatical leaves must be requested at least one quarter before the proposed leave. For example requests for Fall, must be submitted by the beginning of Spring quarter.

To request a sabbatical leave, please complete the following Google Form:

Sabbatical Leave Report

Faculty members are required to submit a detailed report of the results of the sabbatical leave, including an account of progress made and plans for completion of research and publication of the results. This report must be submitted to within 90 days of the faculty member's return.

Illness/Personal Emergency

Faculty/instructors do not accrue sick leave. In the event of illness or personal emergency, notify the Chair and

Family and Medical Leaves

UCSD has a variety of programs and policies to accommodate family leaves (e.g. childbearing leave, parental bonding leave, etc.).

For more information, please visit