Welcome new Student Employee to the UCSD Department of Mathematics!
Follow the steps below in order:
0 - Required New Student Employee Info
You should have received the following new employee information earlier:
- Your UCSD Employee ID Number = ########
- Your UCSD Employee Email Address = username@ucsd.edu
- Your UCSD Employee Active Directory (AD) Username = username
If you did NOT the receive the above information earlier, please contact Math Dept. HR staff at mathgradadvising@ucsd.edu before proceeding.
1 - Complete the Employee Work Location Form
Complete the Employee Work Location form at:
https://ucsd.tririga.com/p/web/workLocation
If you do not know your planned "Work Arrangement" schedule or assigned "Work Locations", contact your Supervisor or Math HR staff.
Be sure to update this Employee Work Location form as your work arrangement changes over time.
2 - Login to UCPath & Update Your Direct Deposit and Mail Address
Login to UCPath:
https://ucpath.universityofcalifornia.edu/ -> "University of California, San Diego" -> Login
and complete any new user setup there. You should also receive a separate email from the UCSD HR Onboarding system with specific instructions of what "Personal Information" data to verify and update ASAP.
Be sure to check/update the following:
Employee Actions -> Personal Information -> Personal Information ->
- Social Security Number (SSN)
- Date of Birth
- Home/Mailing Address (where paper paychecks are mailed to if not using Direct Deposit)
- Email Addresses ->
- Update your "Home Email Address" to your correct personal email address (required in order to use the "Reset UCSD Active Directory (AD) Password" tool later, and to receive certain communications).
Employee Actions -> Income and Taxes ->
- Direct Deposit (get paid faster electronically -- RECOMMENDED)
Set up your Direct Deposit & Mailing Address
- Student Financial Services (for all students)
- UCPath (for students holding any campus employment appointment)
- Payment Compass (for international students receiving stipends, and any students receiving refunds, overpayments, or travel reimbursements)
While it would be great to have one system for everything, we currently don’t have a single direct deposit portal. To help avoid any payment issues, we strongly encourage you to enroll in direct deposit wherever possible!
Also, remember to keep your mailing address updated in each system. If there’s an issue with your direct deposit, or if you’re not enrolled, having an incorrect address can delay any mailed checks.
3 - Login to Ecotime Timekeeping
During the first week AFTER your official job start date, login to the Ecotime Campus time reporting system:
https://ecotimecampus.ucsd.edu/
- After logging in, in the menus on top, go to "Employee Tasks" -> "Timesheet" to check that your "Timesheet Employee Information" is correct.
- Near the top, there are 4 lines that look similar to this but with your specific info:
LASTNAME, FIRSTNAME (#########/########) (XXX, XXX)
Timesheet Employee Information
Timesheet Group: SUPERVISOR'S NAME (#########)
Home Department: 000212 - Highlight and select these 4 lines and Copy them to your clipboard.
- Login to your UCSD Employee Email.
- Compose a new email message to the Math Dept Timekeepers at "math-ecotime-g@ucsd.edu" with "Subject" of "My Ecotime Info" and paste these 4 lines to confirm you've logged in to Ecotime OK.
Please see the New User Guide. There is a deadline each month for entering your hours into Ecotime. The deadlines can be found here. You should enter your hours for the entire month by these dates.
Should you make any adjustments to your timesheet via the history tab, please notify both mathgradadvising@ucsd.edu and your supervisor. Approval is necessary for these changes to be processed accordingly.
More information about Ecotime:
https://blink.ucsd.edu/sponsor/hr/divisions-units/data/hr-payroll/timekeeping/ecotime/index.html
If you encounter any issues accessing Ecotime, please contact math-ecotimehelp-g@ucsd.edu.
"Getting paid is an important part of working. Submit your timesheets on time!"
4 - Complete Mandatory Training
Within the first 30-days of the start of your job appointment, complete any compliance and required training applicable to your job position:
(NOTE: Before typing anything, be sure to change the "Or sign on with:" menu option from "Business Systems" to "Active Directory" FIRST, then enter your UCSD AD username/password to login.)
Compliance and Required Training
Most Student Employees are required to complete the following training:
- UC Cyber Security Awareness Fundamentals
- Injury and Illness Prevention
- UC Sexual Violence and Sexual Harassment Prevention Training
- UC Ethical Values and Conduct
5 - Report to Supervisor
Report to your supervisor for initial work assignments.
Need help?
For questions or problems encountered with the above steps, please contact mathgradadvising@ucsd.edu.
If you encounter any issues accessing Ecotime, please contact math-ecotimehelp-g@ucsd.edu.
Helpful Links
UCPath: Manage Direct Deposit and view paychecks
(https://ucpath.ucsd.edu/)
More information about Ecotime:
https://blink.ucsd.edu/sponsor/hr/divisions-units/data/hr-payroll/timekeeping/ecotime/index.html
Employment Verification Request Form (you may have already received it during Orientation):
https://forms.gle/W6B2594UsGx4w99PA
For assistance with Social Security applications, please visit:
https://ispo.ucsd.edu/advising/visa/current-returning-students/visa-status/maintaining-status/verification-documents.html#Social-Security-Administration-
Thank you!
