Welcome new Student Employee to the UCSD Mathematics Department!

Follow the steps below in order:

 

You should have received the following new employee information earlier:

  1. Your UCSD Employee ID Number = ########
  2. Your UCSD Employee Email Address = username@ucsd.edu
  3. Your UCSD Employee Active Directory (AD) Username = username

If you did NOT the receive the above information earlier, please contact Math Dept. HR staff before proceeding.

Reset the password for your Employee AD (Active Directory) account:

https://password.ucsd.edu/

  • Enter your Employee AD account username.
  • Click the "Continue" button.
  • If the option "I would like to use personal information (employee ID, SSN, and birthday) to change my AD password." is available in the list, choose that option.  This option is only available if you already submitted your correct Social Security Number (SSN) earlier as part of the hiring process.
  • Otherwise, use the "I know my current AD password and would like to change it." option. If you have not received a separate email with the initial starter password for your Employee AD account, please contact mathhelp@math.ucsd.edu to request it.
  • Follow the rest of the prompts as directed to reset your AD password. If it asks for an Employee ID, do NOT enter any leading 0's as part of that Employee ID number.
  • Create a new secure AD password.  REMEMBER your new AD password.

Register your smartphone for Duo Two-Step Login multi-factor authentication:

https://blink.ucsd.edu/technology/security/services/two-step-login/register.html

 

Already familiar with Duo?  Then go directly to the Device Registration Link:
https://duo-registration.ucsd.edu/
(Login using your UCSD AD account username and password)

Register for the Triton Alert emergency notification system:

(NOTE: Before typing anything, be sure to change the "Or sign on with:" menu option from "Business Systems" to "Active DirectoryFIRST, then enter your UCSD AD username/password to login.)

https://iam.ucsd.edu/tritonalert?login=facstaff

Complete the Work Location Status form at:

https://support.ucsd.edu/its?id=sc_cat_item&sys_id=b1301a69db425850a7907aa9bf9619e5

Most non-student employee job positions are currently Hybrid (working both remotely and on-campus).  Fill out the form like this:

a) "What is your current work arrangement?" = "Hybrid"
b) "Building" = "Applied Physics and Mathematics" (or whatever building your assigned office is in)
c) "Floor" = "Seventh Floor" (or whatever floor your assigned office is in, if you have not been assigned an office, choose "Seventh Floor" for now)
d) "Is your specific work location accessible to the public where individuals outside the UC San Diego community can to come to your work space (e.g. desk, lab, office, etc.) unescorted?" = "Yes".

Be sure to update this Work Location Status form as your work arrangement changes over time.

Login to your Employee Email account:

https://gmail.ucsd.edu/

  • Login as "USERNAME@ucsd.edu" and your AD password.
  • NOTE: If your web browser normally automatically logins to your PERSONAL Gmail account, click on your Gmail profile icon in the upper-right corner and choose the "Add another account" option and enter in your UCSD Employee Email in "USERNAME@ucsd.edu" format to login to the correct account.
  • Click on the Gmail profile icon in the upper-right corner and verify it has the "UC San Diego" logo and lists your "USERNAME@ucsd.edu" email address.  You will need to remember to switch between the correct Gmail accounts as appropriate for work/personal use.
  • It is your own responsibility to regularly check your UCSD Employee Email for any employee work-related emails.
  • Reply back to the "TEST1" email sent from mathhelp@math.ucsd.edu or wcheung@ucsd.edu to confirm your UCSD Employee email is working OK.

For questions or problems encountered with the above steps, please contact "mathhelp@math.ucsd.edu" and let us know when you're available to meet over Zoom to troubleshoot your problems.

Thank you!

Login to UCPath:

https://ucpath.universityofcalifornia.edu/ -> "University of California, San Diego" -> Login

and complete any new user setup there.  You should also receive a separate email from the UCSD HR Onboarding system with specific instructions of what "Personal Information" data to verify and update ASAP.

 

Be sure to check/update the following:

Employee Actions -> Personal Information -> 

  • Personal Information
  • Social Security Number (SSN)
  • Date of Birth
  • Home/Mailing Address (where paper paychecks are mailed to if not using Direct Deposit)

Employee Actions -> Income and Taxes -> 

  •  Direct Deposit (get paid faster electronically -- RECOMMENDED)

During the first week AFTER your official job start date, login to the Ecotime Campus time reporting system:

https://ecotimecampus.ucsd.edu/

  • After logging in, in the menus on top, go to "Employee Tasks" -> "Timesheet" to check that your "Timesheet Employee Information" is correct.
  • Near the top, there are 4 lines that look similar to this but with your specific info:

    LASTNAME, FIRSTNAME (#########/########) (XXX, XXX) Timesheet Employee Information Timesheet Group: SUPERVISOR'S NAME (#########) Home Department: 000212

  • Highlight and select these 4 lines and Copy them to your clipboard.
  • Login to your UCSD Employee Email.
  • Compose a new email message to Math Dept Timekeeper Elizabeth Cuevas at "ecuevas@ucsd.edu" with "Subject" of "My Ecotime Info" and paste these 4 lines to confirm you've logged in to Ecotime OK.

"Getting paid is an important part of working. Submit your timesheets on time!"

Within the first 30-days of the start of your job appointment, complete any compliance and required training applicable to your job position:

(NOTE: Before typing anything, be sure to change the "Or sign on with:" menu option from "Business Systems" to "Active DirectoryFIRST, then enter your UCSD AD username/password to login.)

Compliance and Required Training

 

Most Student Employees are required to complete the following training:

  • UC Cyber Security Awareness Fundamentals
  • Injury and Illness Prevention
  • UC Sexual Violence and Sexual Harrassment Prevention Training
  • UC Ethical Values and Conduct

Report to your supervisor for initial work assignments.

For questions or problems encountered with the above steps, please contact "mathhelp@math.ucsd.edu" and let us know when you're available to meet over Zoom to troubleshoot your problems.

Thank you!